Set up Defects

• Defects are required for DMS data (Defect List Tests, Pass/Fail Tests, and Rating Tests).
• A Defect is one reason why you might fail a part or receive customer complaints.
• Pareto analysis is typically based on counting Defects.
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Creating, editing, or viewing Defects

To create, edit, or view a Defect:

1. On the navigation menu , expand the Setup  section. Then select Defects.
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   2. This displays a list of all the Defects.
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2. To create a Defect, select the Add button.
   1. To edit a Defect, select the Edit button for that Defect.
   2. To view a Defect, select the View button for that Defect.
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3. Set or change the Required settings (below) for that Defect.
4. Set or change the Optional settings (below) for that Defect.
5. Select the Save button at the top or bottom of the page to save your changes.
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Required settings

Name

• Each Defect must have a unique name.
• You can translate this into another language (Spanish or English).

NCU Cost

• This is the cost of one nonconforming unit (defective part) that exhibits this Defect — for example, the cost to repair the defect or the cost to throw away the defective part.
• This value will be stored in DMS data records with this Defect, so changing this value will only affect new data records (and not existing data).
• If this is set to 0, you can't perform Cost analysis for this Defect.

Optional settings

Defect Categories

• Defect Categories are used by Inspections to display only a certain group (category) of Defects that are appropriate to that Inspection or to the Part being inspected.
• You can add this Defect to existing Defect Categories.  To create new Defect Categories, use the Setup menu.

Locations

• If you want to limit which Locations can access this Defect for data entry and analysis, select them here.
• To let all Locations access this Defect, leave this blank.
• * Not shown if you only have one Location.
• * Not shown in GS Essential.

Hide in Lists

• When a Defect is no longer active, you can set Hide in Lists to Yes.
  • This will hide the Defect from all lists of Defects in GS, while preserving any data that was already entered for this Defect. Users can still enter data for a hidden Defect if existing Inspection properties or Test properties specify this Defect.
  • If you have hidden a Defect, you can always view it again by selecting the Show Hidden checkbox.
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• To un-hide a Defect, set Hide in Lists to No.

Translating text into another language

• To translate a text field into another language (Spanish or English), select its Translate button.
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  • Enter your translated text, then select the Save button at the top or bottom of the window.
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• For more information on translating text fields and changing the language displayed to the user, see Custom Translations.

Copying a Defect

• You can copy a Defect — including all of its settings — to a new Defect name.
• To copy a Defect:
  1. On the list of Defects, select the View button for the Defect you want to copy.
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  2. Select the More Actions button and then select Copy.
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  3. Enter a New Name for the new Defect, and then select the Copy button.
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  4. Edit any settings for this new Defect.

Using a spreadsheet to create and edit Defects

• You can use a spreadsheet (.csv file) to create or edit multiple Defects and then import them.
• This can be much faster and easier than creating or editing those Defects one at a time in GS.

Deleting a Defect

• When a Defect becomes inactive, you will typically Hide it in Lists.
• However, if the Defect has never been used to enter data, is not assigned to any inspections, etc., you can delete that Defect:
  1. On the list of Defects, select the View button for the Defect you want to delete.
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  2. Then select the Delete button at the top of the page.